SC Beard Club Bylaws

BYLAWS FOR SOUTH CAROLINA BEARD CLUB

 

 

Approved as written: April 1, 2017

BYLAWS FOR SOUTH CAROLINA BEARD CLUB

 

 

 

TABLE OF CONTENTS

 

 

ARTICLE   I: Purposes of the Club

ARTICLE  II: Offices

ARTICLE III: Members

ARTICLE IV: Board of Directors

ARTICLE  V: Officers

 

 

 

ARTICLE I

Purposes of the Club

 

Section 1.01 Purposes. The South Carolina Beard Club is a social and community service club organized exclusively for charitable purposes and the elimination of prejudice and discrimination. These purposes include: Above all else, to have fun while working with members of our community and other communities around the world to promote and encourage a positive outlook toward facial hair growth of ALL types.

We achieve this through volunteering, charity work, hosting or attending events or functions, and/or traveling to other Club competitions across the globe representing the SCBC.

 

ARTICLE II

Offices

 

Section 2.01. Location. The principal office of the South Carolina Beard Club shall be located in/out the city limits of Myrtle Beach SC, at such place as the Board of Directors shall from time to time designate. The CLUB may maintain additional offices at such places as the Board of Directors may designate. The South Carolina Beard Club shall continuously maintain in/out the city limits of Myrtle Beach SC a registered office at such place as may be designated by the Board of Directors.

 

Section 2.02. Monthly Meetings. The Club will hold a meeting on the first Saturday of each month at 6:30 PM. Location of each meeting will be determined by the Board of Directors.

 

ARTICLE III

Members

 

Section 3.01. Members. The South Carolina Beard Club shall consist solely of members who have a positive respect and appreciation for facial hair. We accept all forms of facial hair in the club. Every man will choose his own style and will not be discriminated against for his choices.

 

It doesn’t stop at guys, either. For our girlfriends, wives, and other crafty gals, there’s the SCBC Whiskerinas.

 

Section 3.02. New Members. New Members may be brought up by Board and/or Members. But only voted in by Board Members only.

 

Section 3.03. Membership Dues. Dues are $20 annually, paid in January or upon acceptance as a Member. Membership card and current "Members Only" shirt will be given at that time or when available.

 

Section 3.04. Sponsorship of Members.

 

  1. Individual sponsorships of members:
    1. Are allowed as long as the club already has an annual sponsorship in place, and all officers have been made aware of the sponsorship;
    2. Must be from non-local sponsors, based outside of the 843 area code; 
    3. Will not exceed a 12 month period, as club sponsorships are a minimum of 12 months;
    4. Can be product-based and/or monetary.

 

  1. If all of the above criteria are not met, the member will no longer be eligible for travel funds.

 

Section 3.05. Voting Members.

 

  1. A voting member is defined as any member who, within 12 months previous to a vote, has met all of the following SCBC activity criteria. He or she will have:

 

  1. Participated in at least two volunteer activities;
  2. Attended at least six business meetings, and at least two other group activities;
  3. Competed in, or helped out at, at least two competitions, whether held by the SCBC or another out of town club.

 

  1. Only voting members can cast a vote in the election of an officer or in favor of or against a proposal brought up for a vote by an officer at a business meeting.

 

 

 

 

Section 3.03. Respectful Conduct.

 

  1. SCBC members are ambassadors to the local and global community, and individual behavior, in both positive and negative manners, reflects upon that of the group. Whereas, the SCBC and other groups we work with are made up of people with diverse personalities, backgrounds, and viewpoints, to further our goal to foster a positive perception of people with facial hair, members are expected to engage in civil social interactions and present constructive attitudes.

 

  1. Any member who engages in disrespectful behavior or consistently exhibits a negative or unproductive attitude can be sanctioned by the Board of Directors, Examples include, but are not limited to, the following:

 

  1. Use of threatening or abusive language;
  2. Bullying;
  3. Making threats of violence, retribution, litigation, or financial harm; shouting or engaging in other speech, conduct, or mannerisms that  reasonably represent intimidation or harassment;
  4. Using racial or ethnic slurs; demonstrating racial, gender, sexual orientation, or cultural bias;
  5. Making or telling jokes that are reasonably perceived to be intentionally offensive, teasing, name calling, ridicule or making someone the brunt of pranks or practical jokes;
  6. Using sarcasm or cynicism directed as a personal attack on others;
  7. Spreading unsubstantiated rumors or gossip;
  8. Making actual or threatened inappropriate physical contact;
  9. Throwing items as an expression of anger, criticism, or threat, or in an otherwise disrespectful or abusive manner;
  10. Making comments or engaging in behavior that is untruthful or directed as a personal attack on others;
  11. Retaliation;
  12. Engaging in any pattern of disruptive behavior or interaction that could interfere with the participation of another member.

 

  1. When the first incident is reported to the Board of Directors, and after speaking with all parties concerned, a written and/or verbal reprimand can be issued by the Board.

 

  1. Members who repeatedly engage in disrespectful behavior can be suspended from participating in group activities for a specified period of one to twelve months, as determined by the Board of Directors. During the prescribed period the member will not attend or participate in events organized by the SCBC. After said period, the suspension will be lifted and s/he will be welcome to again join events organized by the SCBC.

 

  1. If a change in conduct and/or attitude is not recognized, the period of suspension can be renewed, or the member can be removed from the group, as determined by the Board of Directors.

 

ARTICLE IV

Board of Directors

 

Section 4.01. Power of Board. The affairs of the SCBC shall be managed by the Board of Directors.

 

Section 4.02. Number of Directors. The number of Directors of the SCBC shall be not less than three nor more than 5. The number of Directors may be increased or decreased from time to time by amendment to the ByLaws.  No decrease shall shorten the term of any incumbent Director nor shall the number of Directors be decreased at any time to less than three.

 

Section 4.03. Election and Term of DirectorsElection of Board members shall occur at each annual meeting of the Board of Directors. The terms shall be of one year. 

Section 4.04. QualificationsDirectors must reside in South Carolina.

Section 4.05. VacanciesVacancies shall be filled by majority vote of the remaining members of the Board of Directors for the unexpired term. A director elected to fill a vacancy shall be elected for the unexpired term of his/her predecessor in office and shall serve until his/her successor is elected and qualified. 

Section 4.06. Removal of Directors. A director may be removed by a majority vote of the Board of Directors, at any regularly scheduled or special meeting of the Board of Directors, whenever in its judgment the best interests of the Club would be served thereby. 

Section 4.07. ResignationExcept as otherwise required by law, a director may resign from the Board at any time by giving notice in writing to the Board. Such resignation shall take effect at the time specified therein, and unless otherwise specified therein, no acceptance of such resignation shall be necessary to make it effective. 

Section 4.08. Quorum of Directors and Action by the BoardUnless a greater proportion is required by law, a majority of the directors then in office shall constitute a quorum for the transaction of business. If a quorum is present at the commencement of a meeting, a quorum shall be deemed present throughout such proceedings. Except as otherwise provided by law or by the Articles of Incorporation or these Bylaws, the act of a majority of the directors’ present at a meeting at which a quorum is present shall be the act of the Board. 

Section 4.09. Meetings of the Board. 

  1. Meetings of the Board of Directors, regular or special, may be call as needed.                                                                                                                                           
  2. An annual meeting shall be held once a year at a time and location set by the Board of Directors. The Board shall hold at least 6 regular meetings a year, but may meet more frequently if circumstances require.
  3. A director's attendance at any meeting shall constitute waiver of notice of such meeting, excepting such attendance at a meeting by the director for the purpose of objecting to the transaction of business

 

Section 4.10. Voting

  1. Each Director shall have one vote. All voting at meetings shall be done personally and no proxy shall be allowed. 

 

  1. If the voting topic concerns any voting member, or s/he has a vested interest in the matter or in the result of the vote, that person shall abstain from the vote.

 

  1. In the event of a tie, a separate vote shall be taken amongst the committee chairpersons. The result of that vote shall count as the tie-breaking vote. If there is an even number of chairpersons at the time, the junior-most chairperson to their position shall abstain.

 

 

 

 

Section 5.01. OfficersThe Board of Directors of the South Carolina Beard Club will elect an Executive Board (Officers) which consists of the President, Vice President, a Secretary, and a Treasurer. Officers must be ACTIVE members in good standing. Any two offices may be held by the same person. 

Section 5.02. Term of OfficeThe officers of South Carolina Beard Club shall be elected for one-year terms at the regular annual meeting of the Board of Directors. Vacancies may be filled or new offices created and filled at any meeting of the Board. Each officer shall hold office until a successor shall have been duly elected or appointed and qualified. 

Section 5.03. RemovalAny officer may be removed by a majority vote of the Board of Directors in office whenever in the Board's judgment the best interests of the Club will be served thereby. 

Section 5.04. Resignation from Office. Officers may resign at any time by providing written notice to the Chair. 

Section 5.05. Powers and Duties. The powers and duties of the officers of the South Carolina Beard Club shall be as follows:

 

  • President: oversees and assists with the duties of all officers.  This person will conduct the opening, facilitation, and closing of the monthly meeting and act as a figurehead and spokesman for the club in all public affairs.
  • Vice President: assists the president with all meetings.  This person is responsible for setting up the local meetings. This includes creating the event page to invite people to events, media communications, and will act as a spokesperson for the club in public affairs.
  • Secretary: records minutes of each meeting.  This person will keep attendance record of meetings, voting, maintain member listing, and keep historical records.
  • Treasurer: records and maintains all financial records of fundraisers and club accounts. This person will be responsible for club merchandise and the sale of this merchandise as well as providing monthly financial reports.
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